Accounts payable [[electronic resource] ] : a guide to running an efficient department / / Mary S. Schaeffer

• Record Nr.: UNINA9910783519003321
• Autore: Schaeffer Mary S
• Pubbl/distr/stampa: Hoboken, N.J., : Wiley, c2004
• ISBN: 1-280-34628-0; 9786610346288; 0-471-68404-X
• Edizione: [2nd ed.]
• Descrizione fisica: 1 online resource (431 p.)
• Disciplina: 658.15/26
• Soggetti: Accounts payable
• Lingua di pubblicazione: Inglese
• Formato: Materiale a stampa
• Livello bibliografico: Monografia
• Note generali: Description based upon print version of record.
• Nota di bibliografia: Includes bibliographical references (p. 397-398) and index.
• Nota di contenuto: Accounts Payable: A Guide to Running an Efficient Department, Second Edition; CONTENTS; PREFACE; ACKNOWLEDGMENTS; PART ONE: PROCESSING; CHAPTER 1: INVOICE HANDLING; 1.1 INTRODUCTION; 1.2 THE INVOICE; 1.3 PURCHASE ORDERS; 1.4 RECEIVING DOCUMENTS; 1.5 PROPER INVOICE HANDLING; 1.6 WHEN ACCOUNTS PAYABLE RECEIVES INVOICES LAST; 1.7 ENTRY BY MONTH-END; 1.8 TIMELY APPROVALS; 1.9 UNIDENTIFIED INVOICES SENT TO ACCOUNTS PAYABLE; 1.10 USE BEST OF TERMS; 1.11 STRATEGIES TO USE WHEN SHORT-PAYING INVOICES; 1.12 GOODS IMPROPERLY ORDERED OUTSIDE PURCHASING; 1.13 NONPURCHASE ORDER BUYING; 1.14 ENCOURAGING OTHERS TO FOLLOW ACCOUNTS PAYABLE'S GUIDELINES1.15 INVOICES WITHOUT INVOICE NUMBERS; 1.16 INVOICE AMNESTY DAY; 1.17 KEEPING DIFFICULT INVOICES FROM DISAPPEARING; 1.18 USING VENDOR STATEMENTS: THEORY; 1.19 USING STATEMENTS: REALITY; 1.20 FILING: BATCH VERSUS ALPHA FILING; 1.21 REDUCING THE NUMBER OF INVOICES; 1.22 HANDLING BILLS WITH REMITTANCE ADVICES; CHAPTER 2: ALTERNATIVES TO THE THREE-WAY MATCH; 2.1 INTRODUCTION; 2.2 ASSUMED RECEIPT; 2.3 EVALUATED RECEIPT SETTLEMENT; CHAPTER 3: CHECK PREPARATION PRINTING AND FILING; 3.1 INTRODUCTION; 3.2 A MORE COMMON APPROACH; 3.3 MANUAL SIGNATURES3.4 AUTHORIZED SIGNERS; 3.5 PROPER CHECK-SIGNING PROCEDURES AND CONTROL; 3.6 LIMITING TIME ; SPENT GETTING CHECKS SIGNED; 3.7 MAILING VERSUS PICKING UP CHECKS; 3.8 CHECK FILING; 3.9 TIME-SAVING TECHNIQUES IN THE CHECK PRODUCTION CYCLE; 3.10 CANCELED CHECKS AND IRATE VENDORS; CHAPTER 4: AUTOMATED CLEARINGHOUSE AND DIRECT DEPOSIT; 4.1 INTRODUCTION; 4.2 DIRECT DEPOSIT; 4.3 OTHER COMMON EXAMPLES; 4.4 COMBINING ELECTRONIC BILLING AND PAYMENTS; 4.5 TERMINOLOGY; 4.6 CHECK TRUNCATION AND CHECK CONVERSION; 4.7 WHAT COMPANIES ARE DOING TODAY; 4.8 CASE STUDY: HOW ONE COMPANY GETS SUPPLIERS TO ACCEPT ACH PAYMENTS4.9 THE FUTURE; CHAPTER 5: MAKING INTERNATIONAL PAYMENTS; 5.1 INTRODUCTION; 5.2 FOREIGN EXCHANGE; 5.3 BANK ACCOUNT ISSUES; 5.4 PAYMENT MECHANISMS; 5.5 INTERNATIONAL PAYMENT SERVICE; 5.6 BENEFITS OF INTERNATIONAL PAYMENT SERVICES; 5.7 PAYMENTS TO NAFTA PARTNERS; PART TWO: CONTROLS; CHAPTER 6: EXCEPTION AND RUSH PROCESSING; 6.1 INTRODUCTION; 6.2 DEALING WITH THE ISSUE; 6.3 HARD-LINE APPROACH; 6.4 IDENTIFY RUSH-CHECK TROUBLEMAKERS; 6.5 MODIFY SYSTEMS AND PROCEDURES TO REDUCE THE NEED FOR RUSH CHECKS; 6.6 PUBLISH A NEWSLETTER; CHAPTER 7: ERRORS AND DUPLICATE PAYMENTS7.1 INTRODUCTION; 7.2 STATISTICS; 7.3 TYPES OF ERRONEOUS PAYMENTS; 7.4 LOW-TECH SOLUTIONS; 7.5 HIGH-TECH SOLUTIONS; 7.6 EMPLOYEES: YOUR MOST IMPORTANT RESOURCE; 7.7 TOLERANCE LEVELS; 7.8 HANDLING DISCREPANCIES; 7.9 ACCURACY AND TIMELINESS; 7.10 TIMING ISSUES; 7.11 ELIMINATING DUPLICATE PAYMENTS WITHOUT AN AUDITOR; 7.12 DUPLICATE PAY AUDITS: THE FUTURE OF ACCOUNTS PAYABLE AND AP AUDITS; CHAPTER 8: PAYING WHEN THE ORIGINAL INVOICE IS NOT AVAILABLE; 8.1 INTRODUCTION; 8.2 WHO PAYS FROM COPIES; 8.3 CONTROLS WHEN USING COPIES; 8.4 COMMON TECHNIQUES TO ENSURE A SECOND PAYMENT WILL NOT BE MADE
• Sommario/riassunto: Get the most complete guide to running a valuable accounts payable department with Accounts Payable, Second Edition. This updated edition continues where the successful first edition left off, providing all the critical information and guidance top professionals need to run an efficient department, complete with coverage of the innovative issues now facing the field and new material on:Encryption and digital signaturesElectronic invoicingPurchase cardsPost audit firmsPetty cashVendor fraudCertification . . . and more! Order your copy today! .